Logistics and Travel Coordinator - Permanent - Europe and Worldwide travel

Main Details

• Salary: from €2500 per month
• Europe and Worldwide travel
• Permanent

Note

We are looking for a logistics manager to take care of every aspect of the lives of guests and travelling crew. The logistics manager will provide organisational, administrative, and on-the-ground support for the duration of a tour/excursion or trip. You will be working extremely closely with a lifestyle team and it is the logistic managers responsibility to ensure everything is running efficiently. You should have a wealth of experience working with VIP clients and be able to demonstrate a fast paced, articulate eye for detail in every aspect of plans and engagements.

Responsibilities

• Ensure all transportation and lodging arrangements are organised for crew and VVIP client
• Communicate in advance with concierges and in location support as well as venue management
• Coordinate load-in, daily activities , dinners and meals; conveying the group’s hospitality needs
• Ensure guests and crew get to their next stop safely and on time, while having a sensational and smooth experience in each location
• Create daily itineraries that detail each day's schedule and distribute them to the client and crew
• If there are specific engagements planned—such as art tours, a restaurant visit, or a private screening —the logistics manager is responsible for making sure everyone is where they need to be.
• Most importantly, manage the finances, keeping a close eye on the money that comes in and out to ensure everything stays within the project accountant budget.
• Problem solving and troubleshooting, whether it's due to a dispute, a passport emergency, guest dinner reservation issues, or bad behaviour, the logistics manager will resolve the issue and restore peace
• Working closely with the global teams and the client services manager to ensure a smooth tour is ongoing whilst travelling the world
• Schedule management
• Personnel management
• Budgeting
• Experience touring
• Proactive communication skills
• Problem-solving
• Multitasking and organisation
• Leadership
• Networking

Ideal Candidate

• Previous experience in a similar role
• EU passport holders
• Fluent English and additional languages
• experience and track record of organising travel, bookings, logistics and finances of an UHNW client
• Experience working with VVIP clients is necessary to understand their wants, needs and requirements
• Effective communication
• Capable of organising travel and staff arrangements of up to 40 people at one time
• Must have financial knowledge or budgets and expenses
• Must be able to organise within a fast paced environment
• Must be able to calmly and effectively deal with major or minor issues
• Flexibility when working

Package

Salary: from €2500 per month
• Rotational role
• Accommodation provided worldwide and when travelling
• All travel expenses paid for
• Exceptional lifestyle and management of an ultra VIP client
• Incredible experienced and cool team to work in and entourage to manage
• Job Status: LIVE
• Responsible Consultant: Charlotte Philip-Smith